We are looking for an Administrative Secretary to join our Milan office and support our Administrative and Finance team during a maternity cover period.
Key Responsibilities:
Administration & Finance:
- Open and close projects and perform periodic checks with Business Units.
- Enter offers and manage administrative data in the system.
- Monitor client payments and follow up on overdue invoices.
- Manage advances, invoice settlements, and related accounting entries.
- Maintain and update administrative databases (Excel).
Suppliers & Tenders:
- Support supplier management and payment processes.
- Prepare documentation for third-party withholding taxes and tax credits.
- Support the tender office with data entry and qualification documents.
Reporting & Office Support:
- Prepare monthly reports for financial forecasting.
- Manage archives, documentation, and basic office logistics.
Tools:
- Business Cube (strong plus)
- Arxivar
- KronosApp
Qualifications:
- At least 5 years of experience in administrative roles.
- Working knowledge of English.
- Strong organizational skills and attention to detail.
- Confidence with Excel and administrative systems.
- Ability to easily commute to Moscova, Milan.
What We Offer:
- A key role within an international and collaborative studio.
- The role requires regular on-site presence at the office.
- Close collaboration with the Administrative Director and the LAND team.